Tours & Activities

For businesses offering city tours, wine tastings, day trips, group tours, and other activities, efficient scheduling and participant management are crucial. Opencals, a dynamic booking app for Shopify, provides a comprehensive solution to streamline your operations and elevate the experience for your clients.

Seamless Guide and Staff Management

Managing multiple guides and staff members for various tours and activities can be complex. Opencals simplifies this process:

• Tailored Weekly Schedules: Create and manage individual recurring schedules for each guide or staff member, including their availability, holidays, and days off. This ensures accurate scheduling and availability for your tours and activities.
• Activity-Specific Assignments: Assign guides to specific tours or activities they lead. This allows clients to select their preferred guide when booking, enhancing their experience and satisfaction.

Streamlined Tour Location Setup

In the tours and activities sector, clear location management enhances customer engagement:

Multiple Locations

Manage bookings across different locations with location-specific schedules

New York

New_York

London

London

Tokyo

Tokyo

London Office

456 Oxford St, London W1

5

Staff Members

12

Services

• Varied Tour Options: Manage different starting points for tours, whether they are online, at physical locations, or conducted on-site.
• Real-Time Availability: Ensure customers can see real-time availability for each tour or activity based on location.

Flexible Tour and Activity Scheduling

Do you offer seasonal tours or time-bound activities? Opencals makes it easy to manage:

• Non-Repeating Schedules: Set up schedules for tours or activities that are available only during specific periods. For example, create a schedule for a fall foliage tour, ensuring clients have access to accurate availability and details.

Integrated Calendar Management

Keeping track of tour and activity schedules is vital for smooth operations. Opencals simplifies this process:

• Calendar Linking: Link your guides' and staff members' calendars to Opencals. This integration allows them to view all their appointments and tours without needing access to your admin panel, reducing the risk of missed tours and ensuring everyone stays organized.

Flexible Tour Durations

Tours and activities often require flexible booking durations, such as custom-length city tours. Opencals provides the flexibility needed:

• Variable Duration Booking: Allow clients to book tours for custom durations. For example, if a one-hour city tour costs $50, a client can book a three-hour tour and pay $150. This feature enhances convenience and maximizes your booking potential.

Group Tour Bookings

For tours and activities that accommodate multiple participants, such as wine tastings or group day trips, Opencals supports group bookings:

• Multiple Attendees Per Slot: Set a maximum number of participants per tour or activity, allowing multiple clients to book the same time slot. This optimizes your space usage and increases your revenue.

Easy Setup and Integration with Shopify

Integrating Opencals into your Shopify store is simple and straightforward. Follow these steps to get started:

• Install Opencals: Add the Opencals app to your Shopify store from the Shopify App Store.
• Configure Settings: Tailor the app settings to match your business needs. Set up individual guide schedules, assign tours, and link calendars.
• Create Tours and Activities: Define your offerings, including durations, availability, and any seasonal restrictions.
• Enable Group Bookings: Set the maximum number of participants for group tours or activities.
• Launch and Promote: Once your setup is complete, promote your new booking system to your clients, highlighting the convenience and flexibility it offers.