Events

For businesses organizing sports events, conferences, festivals, and other gatherings, efficient scheduling and resource management are essential. Opencals, a versatile booking app for Shopify, offers a powerful solution to streamline your operations and enhance attendee satisfaction.

Simplified Organizer and Staff Coordination

Managing multiple organizers and staff members for events can be challenging. Opencals simplifies this process:

• Customized Weekly Schedules: Create and manage individual recurring schedules for each staff member, including their availability, holidays, and days off. This ensures accurate scheduling and resource allocation for your events.
• Event-Specific Assignments: Assign organizers and staff to specific events or tasks they handle. This allows attendees to know who is responsible for different aspects of the event, enhancing their overall experience.

Efficient Venue Management

For event organizers, managing multiple venues is essential for successful event planning:

Multiple Locations

Manage bookings across different locations with location-specific schedules

New York

New_York

London

London

Tokyo

Tokyo

London Office

456 Oxford St, London W1

5

Staff Members

12

Services

• Venue-Specific Features: Customize location details, capacities, and amenities for each venue to meet the needs of different events.
• Flexible Booking Options: Offer hybrid events with online attendance or in-person gatherings, giving customers more choices.

Customizable Event Scheduling

Do you host seasonal events or specific time-bound activities? Opencals has you covered:

• Non-Repeating Schedules: Set up schedules for events that occur only during certain periods. For example, create a schedule for an annual summer festival, ensuring attendees have access to accurate availability and event details.

Seamless Calendar Integration

Keeping track of event schedules and staff assignments is crucial for smooth operations. Opencals makes this easy:

• Calendar Linking: Link your organizers' and staff members' calendars to Opencals. This integration allows them to view all their appointments and tasks without needing access to your admin panel, reducing the risk of missed responsibilities and ensuring everyone stays organized.

Flexible Event Durations

Events often require flexible scheduling, such as different time slots for various activities. Opencals provides the flexibility needed:

• Variable Duration Booking: Allow attendees to book activities or sessions for custom durations. For example, if a workshop within a conference lasts one hour and costs $50, attendees can book multiple hours and pay accordingly. This feature enhances convenience and maximizes your booking potential.

Group Event Bookings

For events that accommodate multiple participants, such as sports tournaments or large conferences, Opencals supports group bookings:

• Multiple Attendees Per Slot: Set a maximum number of participants per session or activity, allowing multiple attendees to book the same time slot. This optimizes your space usage and increases your revenue.

Online Event Integrations

If your events are conducted online, Opencals integrates seamlessly with Google Meet and Zoom. This integration creates online meetings for each appointment, ensuring that both your customers and staff receive invitation links with access details. This functionality extends to group online events as well, providing a smooth and cohesive virtual event experience.

Easy Setup and Integration with Shopify

Integrating Opencals into your Shopify store is simple and straightforward. Follow these steps to get started:

• Install Opencals: Add the Opencals app to your Shopify store from the Shopify App Store.
• Configure Settings: Tailor the app settings to match your event management needs. Set up individual staff schedules, assign tasks, and link calendars.
• Create Events and Activities: Define your event offerings, including durations, availability, and any seasonal restrictions.
• Enable Group Bookings: Set the maximum number of participants for group sessions or activities.
• Launch and Promote: Once your setup is complete, promote your new booking system to your attendees, highlighting the convenience and flexibility it offers.